Documentation Guidelines
Documentation guidelines for academic petitions
If you are submitting an academic petition, the Academic Petition Review Committee strongly recommends that you submit supporting documentation.
What is appropriate documentation?
- Medical records to substantiate illness or injury:
- A letter on doctor/clinic/hospital letterhead that includes dates of service.
- A letter of support from a medical or mental health professional that includes dates of service.
- Records to substantiate death of family member:
- A copy of an obituary with the date of death.
- A news article.
- An original copy of a funeral program
- Other circumstances:
- Legal issues — court or law enforcement documentation
- Change of housing — lease documents or mortgage paperwork
- Change of employment — letter from employer.
What is NOT appropriate documentation?
- Letters from medical providers that are not on official letterhead
- Letters that are not signed and/or do not provide contact information of person providing information
- Letters from family members
- Photos of medical incidents or conditions
- Chart notes from doctor/clinic/hospital that includes dates of service, relevant diagnosis, and treatment/restrictions.
- Any documents that do not have the following redacted: Social security numbers, dates of birth, other sensitive information that is not pertinent to your petition
How do I submit my documentation?
- Attach to your Academic Petition Form
- E-mail PDFs or image files to registrar@wou.edu
- If your documentation is from WOU’s Student Health and Counseling Center, you may have them submit official documentation via WOU email to registrar@wou.edu or through campus mail to the Registrar’s Office
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